Details of an ePayment

When we send an ePayment to a vendor, we also send:

  • An email notification to the vendor when the payment processes on the process date, and when the payment is deposited. The emails include the payment info:
    • Payment Method
    • Delivery Date - date the funds will be deposited in their account
    • Invoice #(s) paid
  • An update to their bank statement regarding the deposit, called a header

Note: The vendor's notification email is sent to the email address on the vendor record on the Payer's end, even if it is a network vendor managing their own bank account to receive payment.

Header Records

The header on the vendor's bank statement tells them where the deposit came from, and what it is for.

The headers display different info based on whether the vendor is a standard ePayment vendor, or a verified national vendor in our Network.

Standard ePayment vendor

Standard ePayment vendors are vendors you connect to through the Network, or one you manually entered bank account information for. We send the following information to the vendor's bank for their bank statement header:

  • < Business name the payment is sent from > via Key CashFlow℠
  • Invoice number being paid with the payment
    • If multiple invoices are paid with one payment, invoice # will not show; instead it will say Multiple
  • Amount paid
  • Reference ID (this is the ACH Confirmation Number)

Note: What's displayed on bank statements is dependent on what the receiving bank chooses to display.

Verified national vendors

Verified national vendors can include water, power, cable, phone, electric, and other well-known companies, which you connect to through the Network. Their headers show the following:

  • Business name the payment is sent from
  • Account number of the vendor
  • Amount paid
  • Trace number (identifies each entry within a batch in an ACH input file)