Manage Credit Card Bills and Receipts

Key CashFlow allows you to record payments you make to your credit cards, and record payments made via a credit card. The steps below work with:

  • QuickBooks Desktop
  • QuickBooks Online
  • Oracle NetSuite
  • Sage Intacct

Record payments made via Credit Card

Use this process to record payments you make with your credit card.

Create the bill with the statement:

  1. Send each credit card receipt to your Key CashFlow Inbox
  2. Select Enter bill or Review and Save on the credit card receipt in your Inbox
  3. Enter information about the receipt
  4. Select Save

Mark the bill as paid:

  1. Select Bills in the navigation menu
  2. Select the bill for the credit card receipt
  3. Select More actions
  4. Select Mark as paid
  5. In the Chart of Account field, choose a credit card GL account (for the Payment Account)
  6. Select Submit

Next time you sync, the credit card transactions will post directly to the credit card account you selected in the accounting software.


Pay credit card bills

Use this process to make your monthly payments toward your credit card statements.

Create the bill:

  1. Send the credit card bill to the Key CashFlow Inbox
  2. Select Enter bill or Review and Save on the credit card bill in the Inbox
  3. Enter information about the credit card bill
  4. Code the bill, selecting the credit card account that's been designated for credit card receipts
  5. Select Save

Mark the bill as paid:

  1. Select Overview in the navigation menu
  2. Pay the bill via Key CashFlow
    • You may be able to set up ePayments with the credit card provider, if they are in the Key CashFlow Network)

Next time you sync, this bill payment will balance/offset the transactions in the credit card account you selected in the accounting software.


For Xero or any other accounting softwares that you use our Import/Export feature with:

We recommend using Key CashFlow to track only Payables, and recording credit card charges in the accounting software.

However, to store credit card receipts / bill paid via credit card in Key CashFlow there are two options:

  • Use the Documents function in Key CashFlow to store credit card receipts as Vendor Documents for record-keeping requirements. To do this, send the documents into your Key CashFlow Inbox via email or drag and drop, then process the file in the Inbox as a Vendor Document.