Edit the Payment Account on a bill payment

When syncing with QuickBooks Desktop, QuickBooks Online, Xero, Sage Intacct, or Oracle NetSuite, we'll post payments as a debit journal entry to your Accounts Payable account and a credit journal entry to the Payment Account listed on the Bill Payment Information screen for a payment.

Payment Account as listed in the GL Account for Bank Account field

For Key CashFlow payments, the Payment Account is what is listed in the GL Account for Bank Account field located in your Sync Preferences. Once a payment is scheduled, the Payment Account associated with the payment can't be edited in Key CashFlow. You'll need to manully update the journal entry in the accounting software.

Cancel the payment to update the Payment Account

If the payment hasn't processed yet, you can cancel it. Update the GL Account for Bank Account field located in your Sync Preferences, then schedule a new payment.

Manual Journal Entry to update the Payment Account

If the Payment has processed, once the payment syncs, you can make a manual Journal Entry in the Accounting Software.

Offline Payments

For Offline Payments you record in Key CashFlow, you can edit the Payment Account on the Bill Payment Information screen by selecting the notepad icon.