Set lead time preferences and determine a payment's Process Date

The Process Date of a payment is determined based on the due date of the bill and the company preference for lead time set in your Payables Preferences settings. We suggest a Process Date of 6 bank business days before the Due Date to make sure the payment is on time, and we'll default to this if you don't select a lead time in one of the options below.

The lead time setting can be managed in Payables Preferences, as well as within each vendor's record. Also, you can edit the Process Date of bills when you schedule payments from the Unpaid Bills page, even if a lead time is set in preferences.

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Set the payment lead time for all vendors

  1. Select Settings
  2. Select Preferences under Payables
  3. In the Lead Time field, enter your preferred number of business days
    • This field refers to the number of business days before a bill is due that determines the date we'll populate in the Process Date field. We recommend at least six business days before the bill's due date, to allow for mail and processing time.
    • This field can only be set between -60 and 100. A negative value means the lead time will be set to the selected number of business days after the bill's due date. A positive value means the lead time will be set to the selected number of business days before a bill's due date
  4. Select Save

Set the payment lead time for a single vendor

  1. Select Vendors in the navigation menu
  2. Select the vendor's name
  3. Select Edit, or select More Actions, then Edit vendor
  4. In the Lead Time Days field under Additional Information, enter the vendor-specific lead time
    • This field refers to the number of business days before a bill is due that determines the date we'll populate in the Process Date field. We recommend at least 6 business days before the bill's due date, to allow for mail and processing time.
    • This field can only be set between -60 and 100. A negative value means the lead time will be set to the selected number of business days after the bill's due date. A positive value means the lead time will be set to the selected number of business days before a bill's due date
  5. Select Save

Things to know

  • We'll send a reminder to pay a bill 6 business days before you should schedule a bill payment based on your lead time setting
  • You can edit the Process Date for any bill payment, to as early as the same bank business day (before 4 pm Pacific Time / 7 pm Eastern Time), if the bill should be paid earlier or later than the prefilled date calculated from the lead time setting
  • If you don't enter a bill at least 7 business days before its due date, the Process Date will be set as close as possible to the lead time date you've selected
    • For example, if you set the lead time to 6 business days and then enter a bill 4 business days before the due date, the Process Date will be calculated as 3 business days before the due date, allowing for the 1 business day required for payment scheduling