Sage Intacct sync: Charge Card Setup and Workflow

This article provides details for the proper workflow when using Credit Cards and or Charge Card Accounts between Sage Intacct and Key CashFlow℠. This article will cover the proper setup of a Charge Card account in Sage Intacct, and will show the step by step process of creating and paying a bill using the Charge Card account.

Setting up a Charge-Card Account in Sage Intacct

  1. Select Cash Management
  2. Select Open Setup if applicable
  3. Select the + sign next to Charge Card Accounts
  4. Enter Charge-Card Account details
  5. Assign the appropriate GL
    • This ensures the amounts offset correctly
  6. Select the Charge-Card Account Vendor ID
    • Best Practice Example: If setting up a Charge-Card Account for Capital One, create a vendor also named Capital One
  7. Select Save

Charge-Card Account

Paying bills in Key CashFlow with the Charge Card Account

  1. In Key CashFlow, select the Bill that was paid by credit card
  2. Select More actions
  3. Select Mark As Paid
  4. Select the payment date
    • This can be backdated to match the date the payment was actually made
  5. Enter Reference number if applicable
  6. Select the Charge-Card Account
  7. Select Submit

Confirming Balance in Sage Intacct

Once a sync is performed, the bill and payment will show in Sage Intacct. A balance will show up on the AP Ledger for the Credit Card Vendor.

AP Ledger entry

Creating a bill from the Credit Card Liability

Charge Payoffs is where liability from Credit Cards are recorded. Creating a bill for the credit card vendor from here.

  1. Select Cash Management
  2. Select + next to Charge Payoffs
  3. Select the appropriate Charge Card
  4. Select Continue
  5. Select Charge Payoffs to create bill for
  6. Select Save

Charge Payoffs info

A bill is now created and will sync to Key CashFlow for payment.