Manage vendor payment methods

When using Key CashFlow to pay your vendors, choose whether a vendor gets paid by check or ePayments. By default, all vendors are set up to be paid via check when first added to Key CashFlow. To pay them electronically, set them up for ePayments.


ePayments

When you add a new vendor, large or small, we'll automatically let you know if we think they're already in the Network to accept ePayments. And for the vendors you've already entered in Key CashFlow, you have many options:

  • See if your vendor is already in the Network to accept ePayments - we'll search our network, as well as our network of verified national vendors, and display any potential matches we find. Just check their Vendor Detail page in Key CashFlow
    • Note: An account number is always required to connect with any vendor in the verified national vendor network
  • Invite your vendors to join our network and get paid online for free (email address required)
  • Manually enter your vendor's bank account information

Checks

An ePayment vendor can be reverted to check payments. The steps differ depending on how their bank account was added.

Invited Vendor

If you invited the vendor to create their own account, disconnect from the vendor:

  1. Select Vendors in the navigation menu
  2. Select the Vendor name to disconnect
  3. Select More actions
  4. Select Disconnect
  5. On the confirmation popup, select Disconnect

Private Vendor

If you added the vendor's bank account information manually, inactivate the vendor's bank account:

  1. Select Vendors in the navigation menu
  2. Select the Vendor's name
  3. Select More actions
  4. Select ePayment info
  5. Select the bank account number
  6. Select Deactivate

Note: Check arrival dates are estimated because once the check is sent we have no control over the United States Postal Service.


Things to know

  • Reverting an ePayment vendor back to check will inactivate any bank information that was previously entered for the vendor
    • To change a vendor back to ePayment, connect to them via the Network or enter the bank account information again
  • Because bank information is encrypted once entered into Key CashFlow, you can't download or export vendor bank information